Copyedit

Upon acceptance of the final and complete manuscript by the team, the editor transmits the manuscript to production. The project editor manages the copyediting of the manuscript. As the manuscript is copyedited, a copy of the copyedited manuscript flows to you to answer any questions and make minor corrections.

  1. Review all changes made by the copy editor. If you disagree with any change, make a note of it on the manuscript.
  2. The copy editor may have included questions for you to answer. If you do not understand a query, ask your contact person. Be sure to answer all queries before returning your manuscript. If queries go unanswered, your project will be delayed and production may be halted.
  3. If there is any rewriting you wish to do, or new material you wish to add, now is the time to do so. This is your last opportunity to make substantive changes to your manuscript. Limit these changes to correcting inaccuracies and updating information (breakthrough technologies, new cases, legislation, and so on).
  4. Use red pen for all changes. Type larger inserts separately.
  5. If the copyedit and review are being done electronically, obtain guidelines from your editor.

Typesetting and Proofreading

The copyedited manuscript and art program are sent to the typesetter/full production house by the production coordinator. Once the pages are made up, a copy is submitted to you for a final check. The project editor or full production house guides you through the schedule and procedure for reviewing pages.

Please follow the guidelines listed below:

  1. Mark all your corrections in red pen.
  2. Check to ensure no copy/content is missing or has been dropped by the typesetter.
  3. Check all art for proper positioning and correct figure, caption, and credit line.
  4. This is not the time to rewrite. Limit changes to content accuracy only.

File Preparation

It is standard procedure for authors to write with a word processing program and submit manuscript as electronic files saved as individual chapters. It is important to keep the file format simple and straightforward. Any additional formatting that is incorporated at the manuscript stage will have to be removed to facilitate electronic editing or conversion to typesetting codes.

Files should be clean, complete, and accurate. All macro features should be turned off, and all version and change tracking should be disabled. A complete spell-check should also be completed prior to submission. Do not include embedded artwork in files that are intended for composition. Artwork should be submitted separately. See Artwork Submission.

We have created a Microsoft Word template document that includes standard style sheets to use when creating your manuscript. Click here to download the Microsoft Word Template file.

Electronic Copyediting

Some projects are slated for electronic copyediting by the publisher. For these jobs it is best to create the manuscript using electronic style sheets. The copyeditor can then correct the files and insert the typesetting codes based on the style sheets inserted.

It is helpful to use our Microsoft Word template document, which includes standard style sheets that you can use when creating your manuscript. Click here to download the Microsoft Word Template file.